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I. General & use of the Vehicle

1. The “Owner” means Gladiola Adventure Limited

“You” or the “Hirer” means the person(s) who have signed the Rental Agreement;

The “Rental Agreement” means the rental agreement made between You and the Owner;

“Gladiola Adventure Insurance” means the insurance policy of Gladiola Adventure; “Vehicle” means the vehicle which is rented by you, as described in your online reservation form.

2. The Hirer shall return the Vehicle on the agreed date, as specified in your online reservation form, before 7:00 PM, unless the Owner has specifically agreed otherwise. No refunds shall be given for early returns.

3. The Hirer shall have a valid driver’s license (of the country of residence and/or an International Driver’s License). It is the driver’s responsibility to ensure that he/she carries the driver’s license with him/her whilst driving.

4. The Vehicle is to be operated only by the Hirer who has signed the rental agreement and his authorized travel companions. Any loss or damages arising from the use of the Vehicle by an unauthorized driver shall be borne by the Hirer.

5. Any losses or serious damages of the camping gear shall be charged to the Hirer at replacement value.

6. Any fine or penalty from the traffic police shall be settled by the Hirer.

7. The Vehicle is rented with a full tank of fuel – petrol for Toyota RAV4 and diesel for Toyota LandCruiser – and shall be returned to the Owner with a full tank in order to prevent refueling charges.

8. The Hirer is required to fill up on fuel only at larger gas stations, such as Shell and Total. In some of the smaller gas stations, fuel can be mixed with other liquids or additives, which may seriously damage the Vehicle’s engine.

II. Restricted areas & recommendations

9. The following areas are only allowed with a Toyota Land Cruiser and are NOT allowed with a Toyota RAV4:

a) Serengeti – the main road running from Naabi Hill gate to Seronera, the center of action, and from Seronera radiating to the East and West, is notorious among all tour guides in Tanzania for its condition. It is a challenging road due to the rocky surface with washboard ribbons. We do allow self-drive safaris into the Serengeti but a Land Cruiser is required. We cannot stress enough to drive slowly (25km/h) and carefully on this road! Single vehicle roll-overs are NOT covered by the insurance.

b) Road towards Lake Natron.

c) Selous Game Reserve.

10. Travel to Lake Tanganyika and Gombe Stream National Park is ONLY allowed with a Land Cruiser and upon prior written confirmation by Gladiola Adventure. Western Tanzania lags behind in terms of economic development and very few tourists make it to the far West. The road network is not well maintained and it is challenging to follow up adequately in case the car has a mechanical problem.

11. Gladiola Adventure strongly recommends NOT driving before sunrise (approx. 6.30 AM) and after sunset (approx. 6.30 PM).

12. The Hirer is not allowed to cross any international borders.

13. All Vehicles are GPS tracked by us and we can switch the vehicle off/on if the hairier did not obtain a permit to venture into international borders prior to the attempt.

14. Hirers are advised to install the free App on their Smartphone before travel and download the Tanzania Maps, so they can drive on GPS.

III. Maintenance

15. All Vehicles are checked and serviced before being rented out and you will receive the Vehicle in safe and roadworthy condition. The Hirer shall return the Vehicle in the same condition as it was provided at the start of the rental

16. You are responsible for the Vehicle during the rental period and you will use the Vehicle in accordance with good driving practices and in compliance with all laws. Your maintenance of the Vehicle includes checking of engine oil and other lubricants, coolant water, and tire pressure. We recommend doing so every time you are topping up fuel. The costs of the Vehicle’s maintenance during the rental period shall be covered by the Hirer. Failure to maintain appropriate fluid levels may result in engine damage, for which damage the Hirer shall be liable.

17. If any dashboard warning lights illuminate, the Hirer should consult the car symbol check list and, in case of doubt, contact a Gladiola Adventure representative.

IV. Mechanical breakdowns & repairs

18. In case of a mechanical breakdown of the Vehicle which cannot be repaired within 24 hours and which is not the result of your negligence, fault or by that of an approved driver, a replacement Vehicle will be provided and paid for by the Owner on the shortest term possible. Kindly note that replacement Vehicles will have to come from Arusha.

19. In case the Vehicle needs to be repaired during the rental period, the Hirer ensures that:

V. Accidents

20. In case of an accident, whether it is your fault or those of the third party, the Hirer shall always immediately notify Gladiola Adventure and take pictures of the damaged Vehicle and the other vehicle(s) involved in the accident.

21. In case of an incident involving one or more vehicle(s), details of these vehicle(s) and their driver(s) should be identified and reported, such as the driver’s ID, telephone number, number plate and insurance registration number.

22. After an accident, the Hirer should not leave the Vehicle unattended, as it is not uncommon for unattended vehicles to be vandalized.

VI. Damages, waiver and Gladiola Adventure Insurance

23. Gladiola Adventure cannot be held liable for damages to the rental car when these are not the result of the mechanical condition of the car. The Hirer acknowledges that they are responsible for all repair and recovery costs in case of the following damage:

a) Tires: Gladiola Adventure cars are rented out with top quality tires, but having a flat tire can happen during the road trip and repair is at the expense of the Hirer. Consult the car explanation checklist for instructions. In the event that any of the tires are damaged beyond repair, the Hirer must replace it with a tire of the same dimension, type and wear characteristics and the cost is for the account of the Hirer. Always call Gladiola Adventure for advice on which type of tires are suitable.

b) Underbody coverage: damage to the underbody of the vehicle is considered a result of careless driving.

c) Windows

24. The car is comprehensive insured against damage as a result of accident or fire, and third party liability to property and bodily injury due to a car accident. Excess claims beyond the maximum insured by Our Insurance Policy shall be the responsibility of the Hirer. This means that the Hirer’s liability is covered by the Owner’s insurance, provided that none of the events of clause 24 has occurred, and if:

a) you have accepted our Terms & Conditions by having signed the online Rental Agreement;

b) you have complied with the terms of the Rental Agreement;

 c) you pay for the excess amount not covered by the Insurance.

25. The Hirer acknowledges that will be fully liable for any damage to the Gladiola Adventure vehicle and/or (third) property, if any of the following events has occurred:

a) Driving in excess of speed limits. Maximum speed limit inside the National Parks is 25 km / hour!

 b) Single vehicle incidents or rollover.

c) Damage to the Vehicle is caused by careless, willful or reckless driving.

 d) Damage to the Vehicle is caused by lack of proper care / maintenance of the vehicle.

e) Driving under the influence of drugs or alcohol.

f) Driving on restricted roads / areas.

g) Water submersion or saltwater damage is caused

h) Wrong fuel use

VII. Liability

26. Gladiola Adventure shall, to the maximum extent permitted by law, not be liable for any loss, damage or injury of any nature of the Hirer or the approved driver.

 27. Gladiola Adventure cannot accept liability or pay compensation for unforeseen circumstances beyond its control or its staff, including flight delays/cancellations or force majeure such as war or threat of war, riots, civil disturbances, terrorist acts, border closure, acts of government or other authorities, strikes, thefts, epidemics, road closures, industrial disputes, natural or nuclear disaster, extreme weather conditions, fire, technical and/or mechanical problems to transport and all similar events beyond Gladiola Adventure’s control.

VIII. Security bond

28. A security bond of USD 300 is required through Cash reservation. Upon return of the car, the vehicle will be inspected by our staff. When the vehicle and camping equipment are in acceptable condition, the USD 300 Cash freeze will be released. In case of strong doubts which cannot be verified on-site, the vehicle is brought to our workshop, and the bond, if any, partially or in full, will be charged.

IX. Booking and payment details

29. Payments for car rental only can be made in Online Payment or wire transfer. Gladiola Adventure accepts Tanzanian Shillings, Euro’s and US Dollars notes which are printed after

2003 For payments by Credit card, we send you a payment link.

30 Your Online Car Rental Agreement serves as invoice. Once the invoice is cleared, you receive a payment receipt.

X. Booking and payment details accommodated trips/programs

31. A deposit of 40% is required to confirm your bookings. The invoice with the remaining amount added with the security bond amount, is due one month before your arrival.

Payments can be done online or by wire transfer. The 3.9% commission costs charged by Online Payment Company are forwarded to the Hirer.

 32. Your Online Car Rental Agreement serves as invoice. Once the invoice is cleared, you receive a payment receipt.

XI. Cancelation policy accommodated trips/programs

33. Cancellation:

a) after confirmation, loss of 25%

b) 14 days – 30 days before arrival: 50% of invoice

c) < 14 days: 100% of total payable


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